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Administrative Assistant

RESPONSIBILITIES:

  • Complies with all Agency and Program policies, procedures, and protocols in a professional and ethical manner.
    • Includes the entire policies and procedures manual.
    • Includes all policies in the Employee Handbook.
  • Prepares and completes required reports and documentation, and performs other required administrative tasks assigned.
    • Complete the population report daily.
    • Complete the check register daily.
    • Process the incoming and outgoing mail daily.
    • Responsible for the Neopost /Priority Systems mail machine.
    • Maintain the vehicle log book and keys.
    • Maintain the mail room and staff lounge.
    • Distribute incoming faxes to appropriate staff.
    • Create name badges for all staff members.
    • Reserve meeting rooms for staff as needed.
    • Responsible for the petty cash and reconciling on a monthly basis.
  • Supports appropriate communication between the organization and its customers, visitors, clients, and other outside contacts.
    • Answer phone and directs calls to the appropriate staff member.
    • Answer the window and directs visitors to appropriate staff member.

ESSENTIAL FUNCTIONS OF THE JOB:

  • Ability to intermittently stand and sit, push, pull, lift, and carry as required.
  • Must be able to describe and articulate events in both written and spoken English.
  • Must be able to read and comprehend reports written in English.
  • Has the mental and emotional capacity to work in a highly stressful environment.

QUALIFICATIONS:

  • High school diploma required
  • Successful work history of 3 years or more preferred.
  • Good written and verbal communication skills.
  • 21 years of age or older
  • All required clearances

Be sensitive to and comfortable with working in an agency that provides services to a culturally diverse population.